For the purposes of the Data Protection Act 1998, Group Se7en Events Limited (‘we’ or ‘us’) is the ‘data controller’ (ie the company who is responsible for, and controls the processing of, your personal data).
Personal data we may collect about you
We will obtain personal data about you (such as your name, address, profession. areas of interest, special requirement, disability and medical conditions and other information) whenever you complete an online form.
For example, we will obtain your personal data when you enter a competition or use our services. We may also obtain sensitive personal data about you if you volunteer it during the completion of an online form. If you volunteer such information, you will be consenting to our processing it for the purpose of
Where you give us details relating to your physical or mental health or condition, we will ask you to give us your written consent to our holding, using and passing on such information.
Occasionally we may receive information about you from other sources (such as credit reference agencies) which we will add to the information which we already hold about you in order to help us personalise our service to you and identify services that may be of interest to you.
How we may use your personal data
We will use your personal data for the purposes described in the data protection notice that was given to you at the time your data were obtained. These purposes include:
to help us identify you and any accounts you hold with us
customer profiling and analysing your purchasing preferences
marketing—see ‘Marketing and opting out’ below
fraud prevention and detection
billing and order fulfilment
credit scoring and credit checking—see ‘Credit checking’ below
customising this website and its content to your particular preferences
to notify you any changes to this website or our services which may affect you
improving our services
Marketing and opting out
Unless you have asked us not to do so, we may contact you by mail, telephone, SMS, text/picture/video message, fax or email about products, services, promotions, special offers or any other matters which may be of interest to you.
We may also share your personal data with organisations and we or they may contact you, unless you have asked us or them not to do so, by mail, telephone, SMS, text/picture/video message, fax, or email about products, services, promotions, special offers or any other matters which may be of interest to you.
If you prefer not to receive any further marketing communications from us, you can opt out at any time. See further ‘Your rights’ below.
Disclosure of your personal data
We may disclose your personal data to:
other companies within our group;
our agents and service providers;
credit reference agents—see ‘Credit checking’ below;
law enforcement agencies in connection with any investigation to help prevent unlawful activity;
our business partners in accordance with the ‘Marketing and opting out’ section above;
hotels, destination management companies, venue providers;
other selected third parties.
Keeping your data secure
We will use technical and organisational measures to safeguard your personal data, for example:
access to your account is controlled by password and username which are unique to you;
we store your personal data on secure servers;
payment details are encrypted using SSL technology.
Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data which are transferred from you or to you via the internet.
We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training, fraud prevention and compliance.
To enable us and other companies in our group to make credit decisions about you and members of your household and for fraud prevention and money laundering purposes, we may search the files of credit reference and fraud prevention agencies (who will record the search). We may disclose information about how you conduct your account to such agencies and your information may be linked to records relating to other people living at the same address with whom you are financially linked. Other credit grantors may use this information to make credit decisions about you and the people with whom you are financially associated, as well as for fraud prevention, debtor tracing and money laundering purposes. If you provide false or inaccurate information and we suspect fraud, we will record this.
Information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
give consent on his/her behalf to the processing of his or her personal data
receive on his/her behalf any data protection notices
give consent to the transfer of his/her personal data abroad
give consent to the processing of his or her health information.
When you use our websites, we may collect information about your computer, such as your IP address and/or browser, which we will use for administration purposes and statistical analysis. This information will not usually identify you personally.
We may also obtain information about your online movements and use of the internet. We do this by placing a ‘cookie’, which is a small file, on your computer’s hard disk. Cookies are used for several reasons:
to recognise you whenever you visit this website
to speed up access to this website (so you do not have to log on each time)
to store your personal preferences
to build a profile about you
to better target our marketing and advertising campaigns
The vast majority of web browsers accept cookies. However, you can change your browser settings so that cookies are not accepted. If you do this, you may lose some of the functionality of this website.
For further information about cookies and how to disable them please go to: aboutcookies.org
Transfers of data out of the EEA
We may need to transfer your personal data to countries outside the European Economic Area (which includes the EU member states plus Norway, Iceland and Liechtenstein) for the purposes set out in this policy. Any transfer of your data will be subject to a European Commission approved contract which will safeguard your privacy rights and give you remedies in the unlikely event of a security breach.
You have the right, subject to the payment of a small fee (currently £10) to request access to personal data which we may process about you. If you wish to exercise this right you should:
put your request in writing;
include proof of your identity and address (e.g. a copy of your driving licence or passport, and a recent utility or credit card bill);
attach a cheque in the amount of £10 made payable to us;
specify the personal data you want access to, including any account or reference numbers where applicable.
You have the right to require us to correct any inaccuracies in your data free of charge. If you wish to exercise this right you should:
put your request in writing;
provide us with enough information to identify you (e.g. account number, username, registration details);
specify the information that is incorrect and what it should be replaced with.
You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right you should:
put your request in writing an email sent to firstname.lastname@example.org with a header that says ‘Unsubscribe’ is acceptable
provide us with enough information to identify you (e.g. account number, username, registration details)
if your objection is not to direct marketing in general, but to direct marketing by a particular channel (e.g. email or telephone) please specify the channel you are objecting to.
Our contact details
We welcome your feedback and questions. If you wish to contact us, please send an email to email@example.com or you can write to us at Group Se7en Events Limited, 97 Park Lane, Mayfair, London W1K 7TG or telephone us on +44 (0) 20 7659 4430.